Wednesday, November 17, 2010

The Roles and Functions of the 21st Century HR Office.

Long gone are the days when the HR function could be handled by one person. The infamous “HR Lady” has now been replaced by a full staff of professionals with diverse functions. HR now seems to be the catch all when it comes to any facet of employee relations and company culture. Also, in the current employment environment, what constitutes Human Resources continues to evolve on a daily basis.

If you will give me a few minutes, I’m going to take a slightly tongue in cheek look at the HR function in a typical large company. It may seem like the world’s most strenuous job sometimes, but there are definite benefits. Once we go through the list, you may realize that a job in HR may be the hotspot for career advancement and even provide semi-security from the unemployment surge.

HR Function and its roles and responsibilities

Ok. First up are those brave and valiant souls we call HR Generalists. The front line of an HR office, they deal most with the company’s employees and are responsible for many of the day to day operations. Their duties include:

- Explaining to a tenured employee why they have no more PTO (Paid time Off) time available.

- Researching and explaining the complex web of employee benefits.

- Assisting with interviews.

- Receiving and processing the fifty million possible types of employee forms.

- Payroll - I don’t think I need to say any more about that.

A tenacious Recruiter is also critical to any HR department. Responsible for attracting and recruiting top talent, this person has their hands full. Also, guess who catches the heat if the employee from Hades makes their way through the screening process? Yep, you guessed right. This keeper of the gate is up to her elbows in:

  • Sifting through a thousand and one resumes (some abysmal) and cover letters.

  • Conducting phone screenings and scheduling interviews, in addition to listening to about a million voice messages.

  • Walking raw recruits through computerized testing. Hey, didn’t her application say she was proficient in all Microsoft applications?

  • Wading through qualifications, making offers, counter-offers, and pitching the company’s benefits.

  • Maintaining a smile all day long at the local job fair. Someone buy that poor girl a Starbucks.

Trainers are also on the front line of shaping the organization. Critical to individuals at all levels of the organization, a successful training team is invaluable. They often have their finger on the pulse when it comes to the needs and complaints of the employees, and are invaluable in planning new initiatives. Perhaps one of the most undervalued positions, these folks:
  • Conduct new-hire orientation and training. Someone has to get those raw recruits into shape.

  • Support the functional departments with process training

  • Shape the company culture through the use of soft skills and collaborative training modules.

  • Provide an ear for frustrated employees.

  • Perform the miracle of getting Susie in inventory control to become proficient in Microsoft Excel.

HR Managers are the glue that keeps it all together. Tasked with overseeing Generalists, Recruiters and Trainers, HR managers also have to ensure that the goals and objectives of Senior Leadership are being implemented across the organization. This can be a tightrope to walk, but the successful Manager knows how to maintain the delicate balance. Some critical responsibilities are:
  • Ensuring the smooth running of the HR office.

  • Gaining buy-in from the operations Managers and Supervisors for new policies.

  • Conducting town hall meetings to disseminate new programs and guidelines to employees. Anyone hear crickets?

  • Administering assimilations or team building exercises.

  • Overseeing recruitment efforts.

  • Developing incentive programs.

  • Investigating claims of racism, sexism, and every other ism you can think of.

  • Listening to the never ending list of employee issues and complaints.

  • Everything else under the sun.

All jokes aside, HR is one of the most versatile and hardest working functions of any organization. They impact every aspect of the company and are stewards of its vision. HR engages in leadership and management development, employee counseling, community outreach, and a whole lot more.

By working in Human Resources, you gain a diverse skill set that can be transferred into so many other positions. A company simply could not function without your expertise and dedication. So the next time you feel down about your job, remember that HR runs the show.

I’m just serious.

No comments: